Members, roles, and announcements
Initiative membership gives people an ongoing relationship with the organisation. Use the least powerful role that lets each person do their work.
How people join
A signed-in person selects Join on the initiative page. When approval is required, the request appears under Manage → Members. An administrator or coordinator can review pending requests and approve or decline them according to the initiative’s policy.
Do not approve an unfamiliar person merely because the email address looks plausible. Verify them through your normal organisational process.
Roles
| Role | Use it for | Typical access |
|---|---|---|
| Member | Active participants | See members-only needs and commit to them. |
| Coordinator | People running day-to-day operations | Manage tasks, shifts, locations, missions, direct deliveries, volunteers, and communications. |
| Administrator | People responsible for the organisation on adiuto | Coordinator access plus governance actions such as role responsibility, pausing, and archiving. |
An initiative must retain at least one administrator. Administrator responsibility is offered and explicitly accepted; another administrator cannot silently demote or remove a co-administrator. This protects the organisation from unilateral takeover.
Manage the roster
Under Members, you can approve or decline requests, change appropriate roles, offer or withdraw administrator responsibility, and remove people who are no longer part of the initiative. Review this list regularly.
The temporary links under Scan access are different from membership. Use them for ground volunteers who only need to confirm handovers on one device; use membership for people who need ongoing access and team communication.
Send announcements
Open Manage → Announcements to send a subject and message to all initiative members through the available notification channel, currently email. A copy and recipient count remain in the sent history.
Use announcements for relevant operational information. Do not include sensitive recipient data, private case details, passwords, or reusable access links.